Reporting to the Controller, and working closely with Project Managers, process accounts receivable invoicing and payments.

Gather and process/key-in/balance daily timecards for all employees, and update payroll related spreadsheets.

This role is ideally suited for an individual who is comfortable communicating directly with clients (via email and phone), accepting payments, and responding to inquiries. Excellent communication skills, both written and verbal, are required as we serve an international client base. You are extremely well organized and can follow direction and work independently. You are organized and are able to prioritize workflow. You have a basic understanding of bookkeeping principles.

Timecard entry – have the ability to keyboard at least 45wpm. You are knowledgeable to current Labour Regulations as they pertain to overtime hours.

Duties and Responsibilities
  • Issue invoices twice a month, with additional day to day invoices as requested by Project Managers
  • Process all accounts receivable payments (made by cheque, EFT, wire transfer, cash, credit card) and apply to accounts
  • Balance daily payments and enter in software package
  • Generate monthly reminder statements
  • Monthly WIP report and maintaining WIP
  • Process accounts receivable write-offs and adjustments, as authorized by Project Managers or Controller
  • Daily input and balancing of timecards, and delivery of daily labour reports to management and lead hands. Update all relevant payroll spreadsheets.
  • Vacation back up and cross-training for accounts payable and payroll
  • Maintenance of accounts receivable, WIP, and timecard digital records
  • High school diploma, with preference given to those in a recognized accounting program.
  • Proficient with Office365, with an emphasis on Excel.
  • Experience with accounting software
  • Strong writing skills
  • Exceptional attention to detail
  • Excellent communicator, both verbal and written
  • Comfortable and experienced using PC computers
  • Experienced with digital filing systems

Office/work hours are between 8am – 4:30pm Monday to Friday


Competitive with industry standards and includes a comprehensive health and benefits package with RRSP after 1 year on staff.

The successful candidate will be required to provide references. This position is locally based in Sidney, British Columbia

To learn more about Philbrook's Boatyard Ltd, please visit our website at